From chasing paperwork to paying the right subs.
Everything a small builder's office needs to keep subs insured and jobs lien-free, without a compliance department.
No logins. No app. Just a link.
Every sub gets a private link that opens a page showing only what you need from them. They upload a PDF or snap a photo, add the expiry date, and they are done.
- Private link per subOpens straight to their own request list, nothing else.
- Phone-firstUpload a PDF or take a photo from any phone browser.
- Shows what is missingEach document is marked on file, expiring, expired or missing.
- Replace the link any timeThe old link stops working the moment you rotate it.
Hi Ridgeline Roofing, here is what we need:
take a photo
Know who you can pay before you cut the check.
ClearedToPay compares every required document with today’s date and gives each sub one status. Anyone missing a document or past an expiry goes on pay hold automatically.
- Three clear statusesCompliant, expiring soon, or not compliant and on pay hold.
- Works out the newest documentUploads replace older certificates automatically.
- Counts at a glanceCleared, expiring and on-hold totals on one screen.
- What is missing, by nameEach sub on hold shows exactly which document is missing or expired.
The chasing happens while you are on site.
Every morning ClearedToPay checks every date. Subs get an email with their upload link before anything lapses, and again while anything is missing. No one gets the same reminder twice in a day.
- 30, 14 and 7 days before expiryPlus a notice the day a policy lapses.
- Weekly while anything is missingIncluding outstanding lien waivers.
- Sent in your company nameEvery email carries the sub’s own upload link.
- See every email sentAn outbox shows exactly who was emailed and when.
Every payment, every waiver, every job.
Log each payment against a project with the waiver type, amount and through date. Subs upload the signed waiver through the same link, and anything outstanding is chased weekly.
- All four waiver typesConditional and unconditional, progress and final.
- Tracked by projectSee every outstanding waiver on a job before the next draw.
- Amounts and through datesRecorded with each payment for your lender or owner.
- Subs upload the signed copyFrom the same link they use for insurance.
Ask for exactly what your contracts require.
Choose which documents every sub must carry and how early you want to hear about an expiry. Reminders and pay holds follow your rules, not ours.
- Six document typesGeneral liability, workers’ comp, auto, umbrella, W-9 and trade license.
- Pick what is requiredOnly required documents can put a sub on hold.
- Set your warning windowFrom 1 to 120 days; 30 is the default.
- Record limits and insurersCoverage amounts and carriers stay on file with each certificate.
Ready for your auditor, insurer or lender.
Every certificate, W-9 and waiver a sub has ever sent stays on file with its dates. When your insurer runs a premium audit or a lender asks for proof, it is a couple of clicks away.
- Every version keptRenewals are added, never written over.
- Download the original fileExactly what the sub uploaded.
- Per-sub recordPolicies, limits, insurers and expiry dates in one place.
- Email logEvery reminder that went out, with the date.
- Workers' comp renewedUploaded by sub · policy to 06/01/2027Current
- Reminder sentWorkers' comp expires in 14 daysMay 18
- General liability$1,000,000 / $2,000,000 · to 01/15/2028Current
- W-9Uploaded by subJan 9
Your subs’ paperwork stays private.
Certificates carry policy numbers and W-9s carry tax IDs. Every record is tied to your company and checked on every request.
- Company-only accessNobody outside your account can see your subs or files.
- Revocable sub linksEach link shows one sub’s own requests and can be replaced.
- Passwords never storedOnly a one-way scrypt hash is kept.
- Secure payments by StripeCard details never touch our servers.
- Data access
- Your company only
- Sub links
- One per sub, replaceable
- Passwords
- scrypt hash, never stored
- Sessions
- Secure, HTTP-only cookies
- Payments
- Handled by Stripe
What we are building next.
Founding customers help decide the order.
AI certificate reading
Upload an ACORD 25 and the insurer, policies, limits and dates fill in for you.
Team members
Invite your office manager and project managers to the same account.
Spreadsheet import
Upload your current sub list as a CSV. Until then, we import it for you.
Stop chasing paperwork. Start paying the right subs.
Try it free for 3 days. No credit card needed to start.